Homeowners Town Hall and BOD Meeting Minutes
via WebEx
March 26, 2024
1) Call Meeting to Order - 7:01 pm (Jen Hartvickson)
a. Welcome/General Announcements - town hall due to no quorum
b. Sign in sheet--Present: Jen, Jenn and Channie for board. Rico Hawkins and Ryan Schafer, owners, and Eydie with Mgt.
c. Counting of proxies--25% of members present (10 req'd) 5 present including 1 proxy from Donna Meier. Board had quorum 3/3, no quorum for owners.
2) Officer reports
a. Secretary (Jennifer Schafer)
Reading of last years' town hall notes (waived, no quorum). The board reviewed and Jenn motioned, Jen 2nd and the board ratified the meeting minutes from Dec 2, 2022 unanimously. Jenn motioned, Jen 2nd and the board voted unanimously to approve the vote taken between meetings:
Passed Voting Results Report (none failed)- 2022-12-02 to 2023-03-28
Account Name Issue Date Voted Issue Title
Kingsley Glen 18350 3/9/2023 2023 Annual Meeting Notice And Agenda For Board Review
b. Treasurer- (Eydie Leighty and Chanital Butler) Review of financial position. Eydie reviewed the balances in accounts and reviewed the YTD budget, nothing significant to report.
3) Manager's report (Eydie Leighty)
Nothing of significance to report. Lexington Subdivision now managed by HOA-online.com too and will share Facebook group along with other local neighborhoods.
Corporate transparency act explained
Insurance industry experiencing large increases in premiums- discussion
4) Old Business
a. none
5) New Business
a. Elections for board, nominations from floor and proxy - could not be held without quorum. Jen, Jenn and Channie all agreed to stay on until a replacement could be elected or appointed per RCW.
6) Open Forum
Parking problems discussion (illegal parking). Talked about what HOA can do and when to report to city.
7) Next BOD Meeting: Immediately following this meeting
8) Next HOA Meeting: TBD — 4th quarter 2024 budget ratification meeting
9) Adjourn General Meeting 7:42 PM
___________________________________________________________________________________
Board meeting began at 7:42 pm
Board voted unanimously to continue in their same roles
Board voted unanimously to approve the minutes from March 2023 as there was no quorum at the November 2024 Board meeting so no votes were taken
Board voted unanimously to ratify the votes taken without a meeting since the last meeting and enter them into the minutes:
Passed Voting Results Report - 2023-03-28 to 2024-03-27
Account Name Issue Date Voted Issue Title
Kingsley Glen 18790 5/26/2023 Vote To Approve Updated Contract Myhoa-Online.Com Llc
Kingsley Glen 19591 7/25/2023 2022 1120H For Board Approval And Then President's Signature
Kingsley Glen 19931 8/18/2023 2023 Reserve Study For Board Approval
Kingsley Glen 19558 9/12/2023 Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval
Kingsley Glen 20624 10/17/2023 2024 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
Kingsley Glen 19558 11/14/2023 Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval
Kingsley Glen 20868 2/1/2024 Vote To Approve Tims Landscaping Contract Renewal At Over Budget--Absorb Difference Into 2024 Budget
Kingsley Glen 20987 2/20/2024 2024 Annual Mtg Notice And Agenda For Board Review And Approval
Kingsley Glen 21080 3/4/2024 View Obstruction Determination
Kingsley Glen 21080 3/12/2024 View Obstruction Determination-Vote4legal Consult
Kingsley Glen 14578 3/15/2024 Lien And Collection Warning--Coll Recommended--Vote Last Chance Letter
Kingsley Glen 21080 3/26/2024 View Obstruction Determination-Vote4legal Consult-Vote4fee&Fine Policy $675 SLP
FAILED Voting Results Report - 2023-03-28 to 2024-03-27
Account Name Issue Date Voted Issue Title
Kingsley Glen 19558 9/11/2023 Vote To Approve Cost To Create A Card Mailing To Owners Re Parking-Draft For Approval (passed at a later date)
Board voted unanimously to approve the update by legal of the fee and fine process policy for $675 with SLP
Board discussed current owner dispute and next steps needed to achieve resolution
There being no further business the meeting was adjourned at 8:43 pm