Westridge Auburn HOA
Board of Directors Meeting Minutes
Sept 18, 2023, via Webex

• Call Meeting to Order: 6:03 pm (Doug)

• Attendance and Verification of Quorum

• Reading & Approval of Minutes from prior BOD Meeting
  1. July 18, 2023 - Approved (Unanimous)

• Ratification of voting report for “in between meeting” votes
  1. Voting between meetings – Passed - Ratified (Unanimous)

• Reports of Officers: President, Vice Presidents, and Treasurer and any Committee leads
  1. President’s Report:
     1. Winter HOA Meeting – December 12^th
        1. Budget planning end of Oct/Early November
     2. Treasurers Report:
        1. Snapshot of operating budget

• Property Manager’s Report
  1. Tim’s Landscaping
     1. HOA to request larger mulch/bark next year. The smaller/finer bark was impacted by weather more than expected.
        1. Request Quote in Winter to take advantage of discount.
     2. Homeowner requested bushes at entrance of neighborhood (looking uphill) be trimmed to relocated to help increase sight distance when existing the neighborhood.
        1. Doug to contact Tim’s Landscape to remediate. We may look at relocating bushes in a few weeks when the weather will support new growth.

• Old Business
  1. Open Issues that require board approval
     1. Nothing at this time.
  2. CC&R Amendment Progress
     1. The Board will consider revisions to Article XII Section 8 – Garbage and Refuse and Article XII Section 20 – Gardens, Play Equipment, Sport Courts, Pools, Spas and Basketball Standards.
     2. Enforcement of basketball hoop and garbage cans standards will remain on hold though June 2023 pending the outcome of the official vote from homeowners.
     3. Doug to add comments and recirculate with the board prior to sending to the Attorney.

• New business 
  1. New Open Issues:
     1. Nothing at this time.
  2. Open ACC Requests:
     1. Nothing at this time.
  3. Inspection Schedule:

Sept        Doug

Oct          Angela

Nov         Michael

Dec         Izabela

Jan          Matt            

Feb          Doug

Mar         Angela

1. Social Activities:
   1. Past Events / Debrief
      1. National Night Out occurred August 1, 2023
      2. International Picnic occurred August 25, 2023
   2. New Events
      1. Board to review events for next year and develop calendar to circulate at HOA Annual Meeting.
   3. Inspection Updates
      1. New options to see open issues by lot on website to support inspections.
   4. Community Security
      1. Discussed potential solutions including: http://www.flocksafety.com/
      2. Based on current laws, systems similar to Flock Safety are not enforceable by law enforcement.
      3. Gate systems are not realistic as it would require the HOA to purchase and maintain the street and all utilities within the neighborhood.
      4. Matt to look into block watch as a future option.
   5. Preparation for Yearly HOA Meeting (December)
      30. Eydie to draft budget for approval – for Board on 10/30.
          1. Meeting will be held via Webex.
          2. A few board positions are up for vote.

• Next BOD Meeting: November 21, 2023, at 6:00 PM

• Motion to Adjourn Regular Meeting: 7:47 pm