10/17/2023 HOA Board Meeting Minutes
Meeting number: 2557 378 0081
Password: CfVNnES4D62 (23866374 from phones)
Join by phone 1-510-338-9438
Access code: 255 737 80081
Attendees:
Jim Pelletier
Dave Bocock
Jason Burt
Eydie Leighty
Agenda Items:
-Approve 8/15/2023 board meeting minutes - DONE
-Annual HOA meeting with all residents. Scheduled and location?
Library can only be scheduled a month out
Eydie to contact the fire station on availability
Wed, Dec. 6th date
-Do we need to start working on the 2024 budget?
Budget, meeting notice and agenda to the HOA board by 11/3, we have until 11/10 to review and approve
We will have a meeting between 11/3 and 11/10 to review the budget
Monday 11/6 7pm meeting, Eydie will send a separate Webex
To-Dos from our last meeting:
-Jason to rake bark around the park spinner – DONE
-Check rules and regs regarding any updates,
-Seeclickfix app report to the city the disintegrating bollards next to the community park. Assigned to Jason - pending
-Sprinkler system, let’s have decision made by our Feb. meeting
We need new underground wires from pole to meter box, 2’ deep approx. 60’ long ditch for new wires from the pole to meter box
Eydie to email a contractor she likes who can do it all -
Dave to follow up with PSE and confirm if the underground wire is our responsibility - Pending (PSE is claiming it is a commercial hookup, so the wire is our responsibility)
Jason to get a bid from Ash Prokosh, ProBros Construction LLC, (206) 890-2929
Issues pending votes:
-Approved $550.28 Brightview bid to overseed bare and patchy spots in the turn, no issue created, SO: 8258972
-Brightview bid of $1,228.05 to remove dead trees/shrubs at monument signs. Eydie to check with another landscaper for a bid as the Brightview bid appears too much. Eydie to create an issue and attach the other bid
20307 – tree removal, approved
15131 – Turf renovation bid from Brightview, on hold
15128 – French drain installation at park, on hold
15129 – Bark and mulch for entrances, on hold
15127 – Noxious plant removal, on hold
Issues passed / failed since the last board meeting including those done without a meeting unanimously:
Passed Voting Results Report - 2023-08-16 to 2024-10-17
Account Name Issue Date Voted Issue Title
Belmont Woods 20058 8/16/2023 ACC To Remove Lawn And Replace With Border And Rock At Adjacent Properties
Belmont Woods 20007 8/18/2023 ACC Side Fence Replacement
Belmont Woods 20066 9/5/2023 Sept 1 2023 Contract Renewal/Update For Board Review And Approval
Belmont Woods 20307 10/17/2023 NGPE Tract A Trees Pose A Threat To Homeowner Property $880.80 Pac Arb
Belmont Woods 20755 11/6/2023 2024 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
Belmont Woods 20804 12/4/2023 Solar Panel Request
Belmont Woods 20769 12/5/2023 2023 Rules And Regs Mgt Recommupdates For Board Review-Vote To Approve Final And Mail
Belmont Woods 20728 12/5/2023 Hazardous Tree Removal Tract B Dead Tree Reported $880.80 Report And Removal Pac Arb
Belmont Woods 20930 2/20/2024 Hardship Payment Plan Requested
Belmont Woods 21029 2/20/2024 Vote To Renew Trespass Agreement With MV Police
Belmont Woods 20976 2/20/2024 Vote To Engage PNW CPA For $220 For Preparation Of 2023 Tax Year Form 1120H.
Belmont Woods 21051 2/20/2024 Late Fee Waiver Request
Belmont Woods 20769 2/20/2024 2023 Rules And Regs Mgt Recommupdates For Board Review-Vote To Approve Final And Mail
Belmont Woods 20896 2/20/2024 Repair Monument Lighting/Electrical At Both Monuments
Belmont Woods 20665 2/20/2024 Removal Of Dead Shrubs And Trees By 2Nd Monument, Poss Replace-3 Quotes Vote For 1
Belmont Woods 20999 2/20/2024 Vote Bark And Play Chips For Park Aardvark $4925 Pltx Bymar 1-Requote $6Kpltx
Failed Voting Results Report - 2023-08-16 to 2024-10-17
Account Name Issue Date Voted Issue Title
Belmont Woods 20323 9/13/2023 HO Request To Write Off All Remaining Late And Int Charges ($102.70 Ttl)
Other issues:
Complaints about a commercial yellow truck that appears stored on 238th Pl SE, it’s now parked in front of the owner’s home on SE 248th St, owner has been notified.
Budget:
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NEXT MEETING: Nov. 6th, 7pm
Board email: belmontwoodshoa@myhoa-online.com