Sunnybrook Board of Directors Meeting Minutes
July 9, 2023
1. Call to order – meeting called to order by Adam at 4:05
a. Attendance -Stephany, Adam, Jonathan, Marlene and Randy
2. Old business
a. All meeting notes have been approved.
i. 4/25/19 BOD
ii. 10/27/19 BOD
iii. 11/7/21 BOD
iv. 10/26/22 BOD
v. 12/18/22 BOD
vi. 1/19/23 BOD
b. All votes between 4/22/2019 and 07/09/2023 have been approved. Votes outside of the BOD meetings are documented in the HOA portal.
Passed Voting Results Report - 2019-04-22 to 2023-07-09
Account Name Issue Date Voted Issue Title
Sunny Brook Place 4690 4/22/2019 ACC Deck Request
Sunny Brook Place 4748 5/2/2019 Shed Was Altered And Now One Side Is Light Blue, Doesn't Match Other Sides Or House
Sunny Brook Place 4751 5/3/2019 Request To Waive Late Fee
Sunny Brook Place 4804 5/15/2019 Shed Request
Sunny Brook Place 4932 6/3/2019 Replace Back Fence Not Visible Or Adjacent To SBP Owners
Sunny Brook Place 4932 6/3/2019 Replace Back Fence Not Visible Or Adjacent To SBP Owners
Sunny Brook Place 4736 6/13/2019 Replacing Old Fence
Sunny Brook Place 5491 7/31/2019 Paint Color Change Request
Sunny Brook Place 6057 10/26/2019 Re-Roofing With Brown Composite Shingles
Sunny Brook Place 6097 12/13/2019 Gutter Replacement In Non White Color ACC Request
Sunny Brook Place 8459 3/17/2020 Paint Color Change Request
Sunny Brook Place 9529 4/3/2020 Bark And Pressure Washing
Sunny Brook Place 9753 5/6/2020 Request To Waive Late Charges
Sunny Brook Place 9956 6/3/2020 Paint Color Change Request
Sunny Brook Place 10008 6/10/2020 Request To Paint Facade Bricks Black
Sunny Brook Place 10021 6/15/2020 Paint Color Change Request
Sunny Brook Place 10036 6/17/2020 Paint Color Change Request
Sunny Brook Place 10082 6/18/2020 Business Use Of Home Suspected By Neighbors
Sunny Brook Place 10174 6/28/2020 Remove Tree And Install Privacy Fence
Sunny Brook Place 10036 7/3/2020 Paint Color Change Request
Sunny Brook Place 10338 7/9/2020 Paint Purchase For The Walking Path Fence
Sunny Brook Place 10370 7/13/2020 Lien Warning Proposed Followed By Filing If No Response--Paid In Full
Sunny Brook Place 11074 10/18/2020 2021 Mgt Proposed Budget For Board Approval And Mtg Notice And Agenda
Sunny Brook Place 11573 2/12/2021 Vote To Change Insurance Coverage At Amfam To New Fusion Policy For $340 Savings Annually
Sunny Brook Place 11573 2/12/2021 Vote To Change Insurance Coverage At Amfam To New Fusion Policy For $340 Savings Annually
Sunny Brook Place 12677 7/10/2021 Wheelchair Access Ramps In Front And Backyards
Sunny Brook Place 12768 7/20/2021 Acc Paint Color Change
Sunny Brook Place 13096 9/22/2021 ACC New Garage Door Style
Sunny Brook Place 13532 10/18/2021 2022 Mgt Recommended Budget--Board Approved
Sunny Brook Place 13876 12/29/2021 ACC Gazebo Request
Sunny Brook Place 14135 2/9/2022 Cease And Desist Order
Sunny Brook Place 13544 2/10/2022 Finish Painting The Fence-Neighbor Requested Weather Ext
Sunny Brook Place 14105 2/24/2022 Vote To Approve MYHOA To Sign 2021 Engagement & Tax Filing Dx
Sunny Brook Place 14353 3/23/2022 ACC Shed Request
Sunny Brook Place 14841 5/4/2022 Appropriations For $100 Unbudgeted For Community BBQ To Reimburse Board
Sunny Brook Place 15273 6/25/2022 ACC Request For Shed
Sunny Brook Place 16316 8/15/2022 ACC Paint Color Change Request
Sunny Brook Place 17044 9/19/2022 ACC Request Paint House
Sunny Brook Place 17795 11/13/2022 2023 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
Sunny Brook Place 17902 1/4/2023 ACC Fence Style Change
Sunny Brook Place 17889 2/27/2023 Fence Blown Down--Vote For Estate Fence Bid $4191.51 From Reserves To Split W Owner
Sunny Brook Place 18338 2/28/2023 Vote To Approve Estate Fence Right Side Perimeter Repairs $968.88 From Ops Account
Sunny Brook Place 18408 3/20/2023 Painting Of Fence And Monument $5750 Pl Tx SK Install Dba Black Pearl Painting
Sunny Brook Place 18426 3/23/2023 Owner Requests Hardship Waiver Of Late Fee
Sunny Brook Place 18524 4/5/2023 Waiver Of Late Fees Requested-Vote For Blanket Mgt Approval
Sunny Brook Place 18665 4/27/2023 ACC Request Privacy Trees
Sunny Brook Place 18673 5/1/2023 Reimbursement Of $20 For Monument Project Water To Lonnie Harris
Sunny Brook Place 18801 5/17/2023 ACC Garage Door Change
Sunny Brook Place 19071 5/24/2023 ACC To Add Solar Panels
Sunny Brook Place 19215 6/2/2023 Vote To Have SLP Update Collection Policy SLP Appr $400/Vote To Adopt Policy
Sunny Brook Place 19607 7/5/2023 2022 Tax Year 1120H For Board Approval And Then President Signature
Sunny Brook Place 19572 7/6/2023 Vote To Approve Cost And Mailing Of Right Of Way Maint Postcard-Draft Verbiage Vote
Failed Voting Results Report - 2019-04-22 to 2023-07-09
Account Name Issue Date Voted Issue Title
Sunny Brook Place 5509 11/8/2019 Reserve Study Recommended
3. New Business
a. NNO 2023 –scheduled for 8/1 6:00 -8:00
i. Adam signed up for NNO, signed up visitors from city to come.
ii. Jonathan shopping for food as Adam isn’t available.
iii. Location will be held in front of Adam’s house- where we have shade.
iv. Adam will see what supplies are left from previous years (plates, napkins, utensils) and let Jonathan know.
b. Waiving of split dues fee
i. Choice is either pay the late fee $50 or pay the split fee $25.
ii. Split fee will not be waived – request denied.
iii. Owner can either pay the split fee of$25 or pay the late charge of $50. We will not waive the fee - he has the choice of paying $25 or $50 related to the HOA dues as there were multiple communications about the HOA dues not just the annual meeting.
iv. Marlene to post on the issue the decision.
c. Solar panels – owners wanting solar follow the same ACC process as with other projects, as below:
i. Neighbors affected would sign off on the ACC form and can review the installation details.
ii. Owner submits the ACC form with the installation plans from the company through the HOA portal
iii. Board will review the details of the solar installation for final approval when the ACC form is turned in.
iv. Motion made to approve – all approved.
d. Post card statement
i. Modify post card: Sidewalks, driveway, curbs to the street must be clear of weeds, grass and moss per the CC&Rs article 5.
ii. Zach will need to start cleaning the areas that he mows for us
1. Once a year – have the path on 117th street be cleared of moss.
2. Randy will reach out to Zac.
e. Fireworks Rule - $250 per household fine if caught setting off illegal fireworks.
i. Failing to clean up is another $100 fine per household involved.
ii. Special assessment for every household for clean-up per household to hire a professional street cleaner if the offenders don’t clean up after themself.
iii. 1 yr + 1day expiration for offenders for fine
iv. End of the year meeting discussion
v. Ask Eydie if we need to get residents’ approval for changes.
1. Can we add this to the CC&R’s or add outside of the CC&R.
f. Monuments – showing where the money is going from the HOA fees by continuing to improve the monument area.
i. Turf or pavers - Motion made to approve for pavers.
ii. Plan to replace grass near monuments with pavers -plants will remain.
1. Randy and Adam to get 3 quotes.
2. Same photo of choice will be shared with contractors – cap of $10,000.
3. Votes to be held after quotes are received.
4. Next HOA meeting: Nov 5th 3:00
a. Zoom or Teams meeting.
b. Benefits of Attending a HOA meeting allows you to vote on issues to support the neighborhood. (Add to notice for the annual meeting)
5. Motion to Adjourn –Meeting adjourned by Adam at 5:55pm
7/10 - Amended for clarification on items changed in blue text for Board’s review.
NOTE: in talking with Eydie after the meeting it was determined additional legal consult would be needed to find a way to legally implement such a rule and fine process which doesn’t match what we currently do and would likely not hold up legally—this policy change is on hold while we research.
MGT note: Solar is not something that can be disapproved but you don't need a legal consult you just review for aesthetics only. The policy in question is the fence replacement/repair process.