Westridge Auburn HOA
Board of Directors Meeting Agenda
March 16, 2022
WebEx
1) Call Meeting to Order 6:06 PM (Doug)
2) Attendance and verification of quorum
• Roll call:
o Board Members Present: Angela, Doug, Michael, Grantley, Brenda
o HOA Property Manager Present: Eydie
o Homeowners Present: Matthew (Matt)
o Guests Present: None
3) Reading/Approval of Minutes from prior BOD meeting and Ratification of voting report for “in between meeting” votes
Meeting minutes approved
APPROVED Passed Voting Results Report (none failed) - 2022-01-19 to 2022-03-16
Westridge Auburn |
14079 |
2/2/2022 |
ACC To Add Solar Panels |
Westridge Auburn |
14108 |
2/8/2022 |
Vote To Approve MYHOA To Sign 2021 Engagement & Tax Filing Dx |
Westridge Auburn |
13760 |
3/10/2022 |
Bid To Fix Longterm Drainage By Lot 34 Tims $6215.15 Topgrade $4405 |
Westridge Auburn |
14362 |
3/14/2022 |
ACC Request For Hot Tub In Back Yard |
4) Reports of Officers: President, Vice Presidents, and Treasurer and any committee leads
• Treasurer
o HOA Dues: 6 homes late, 2 homes opting out of late fees
o Late charges begin end of Jan, second delinquency notices going out
o Interest is also charged
o Financial report through Feb 28, 2022 shared (not reconciled w/ bank yet)
o Within budget
5) Property Manager’s Report
• Pending Top Grade report on park grading and drainage
o Waiting to get on schedule but will get date; Property manager to follow-up
6) Old Business
• Basketball standards
o Unable to ignore the CC&Rs with respect to basketball
o Should go ahead with second notices
Talk to legal about what we can delay and what we cannot
Delay until lawyer is consulted
o However, there isn’t a proper solution to store basketball hoops
Grant exception until CC&R changes are made and voted on by the neighborhood. 6 months acceptable?
• Need to consult legal for a timeframe that is reasonable
o Vote on approving Eydie to discuss with lawyer for an hour on process to make CC&R changes and avoid fines:
4 in favor, 1 opposed. Motion passed
Board members to provide availability to attend meeting
• Inspection frequency
o Monthly: November – February
o Bi-weekly: March – October
o Who: Board Members? Homeowners?
Establish a set day and board member and homeowners can join; must have at least one board member present
Non-work hours; afternoons or evenings
Scheduled every 2nd and 4th Saturday at 1PM with board; meet at mailbox
o Vote on inspections for Saturdays; motion approved
o How do we make sure inspections are consistent if different people?
Board walk together on bi-weekly inspections to establish consistency
• CCR Reviews
o Board can choose to not collect fines, however the fines are attached to the property and interest will stay/accumulate until the house changes hand
o Need 34 Yes votes to pay for the CC&R change; a non-vote is same as No
o Discussed severability clause
o Board has until end of month to go through CC&R for proposed changes
o Recommend: Start w/ survey monkey or something similar to get a good idea of how much support a change would be
Angela to put together a google doc for neighborhood survey with board recommended changes to CC&Rs
7) New business
• New Move-in welcome
o Brenda to set-up welcome plan and greeting in all
• Newsletter
o Send out end of March
o Can we put digital newsletter on westridgeauburn.org
Provide link for CC&R survey
Allow registered owners only for CC&R survey
o Hand deliver color paper copies and also post a PDF
o Angela to design the newsletter but board to provide all text that goes into the newsletter by end of March
o Topics
Board Meeting Schedule
ACC approval reminder
Water Pressure
Yard Care tips (postcard content)
CC&R compliance – anyone can contribute
Parking
Information about Facebook link
o Post Newsletter on MyHOA website PDF
Can we put digital newsletter on westridgeauburn.org
o Vote to spend money to print newsletter in color at Staples: motion passed
• Board Members and Positions
o Double checked everyone is OK in current positions
• Post card
o Doug to work on post card
o My-HOA to provide QR code on post card
• ACC Requests
o Reminder in newsletter
• Rule and Regulations – to supplement CC&R’s
o Ex. Grass longer than 6”… establishing standards and definitions that the CC&Rs do not identify
o Do we want to establish these rules and regulations?
Delayed for a bit until we know as a board what standards we want to establish
8) Next BOD Meeting: Third Tuesday of Every Odd Month at 6:00 PM (May 17th)
9) Next HOA Meeting: TBD
10) Motion to Adjourn Regular Meeting 7:46 pm
Board Meeting Agenda and Minutes for 03/15/2022