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Foxwood HOA Annual Meeting
Meeting Minutes
November 8, 2021
I. Call to Order, Roll Call, and Quorum
- Susanne Towill called to order the Foxwood Annual Meeting at 7:05 on November 8, 2021. This was an online WebEx meeting.
- The following board members were present: Susanne Towill (President), Linda Audino (Secretary), Jess Anderson (Welcome), Willie Blackburn (Treasurer), Weston Gramer (Director), Eydie Leighty (MyHOA-online).
- Absent – Pat Rowe (Safety), George Barnes (ACC), Scott Johnson (Director)
- Quorum was reached with 16 members attending or providing proxies.
- The board minutes for January 9, 2020, were reviewed. John Meyer made a motion to approve, and Jess seconded. No one was opposed and minutes were ratified.
- The board minutes for November 2, 2020, were reviewed. John Meyer made a motion to approve, and Willie seconded. No one was opposed and minutes were ratified.
II. Old Business
- 2021 Priorities/Accomplishments – The Welcome committee held neighborhood activities that build a sense of community. The fence on 256th was replaced and stained. This is the largest asset of the association. Mailbox covers were repaired and cleaned. Our Reserve Study was updated, and we adjusted some project timelines.
III. Financial Report
- We reviewed current year to date financials which were mailed to all owners prior to the meeting. Three owners have not paid dues. As of the end of October, our Operating Budget was $32,777; our Total Reserves was $20,866. Total Assets were $53,643.
IV. Property Manager’s Report – Proclamation 20-51 expired in July. HOA’s can charge late fees/interest again.
V. Guest Speaker – Covington Council Member Joseph Cimaomo, Jr. (citycouncil@covingtonwa.gov) updated us about what is going on in Covington.
- The new development, Lakepointe, is having a public hearing on December 7. They are asking for more retail space by building up.
- 256th will eventually be expanded to four lanes, but the culvert will need to be replaced. A question was asked about signage prohibiting air brakes on 256th. Councilmember Cimaomo will get back to us on that.
- Covington has a contract with RASKC in case we have issues with off-leash dogs.
- Some sidewalk fixes will be done by the city in Foxwood.
- The section of 272nd by Jenkins Creek will be expanded.
- The Covington Connector, 204th section, is in process.
- There will be a Feasibility Study for the new aquatic center.
- Covington will be receiving 1590 funds to deal with homeless issues. Planning is starting on how to use this funding.
VI. New Business/2022 Planning
- We are trying to get our Safety Committee going so we can establish a neighborhood block watch.
- Some budgetary savings from 2021 will allow for renovation work at the entrance and possible irrigation.
- We anticipate no dues increase for 2022.
- The Welcome Committee plans to continue activities from 2021 like spring garage sale, welcome packets for new neighbors, 4th of July bike parade, National Night Out, Halloween event, and the Jerry Wood Holiday Fire Truck/hot cocoa/vote on holiday lights event. The Jerry Wood Holiday Truck will visit our neighborhood this year on Dec. 10th. There will be prizes for best lights; $150/100/50 for first, second, and third place. There also may be an Easter event in 2022.
- The 2022 budget was reviewed. Expenses are similar to the 2021 budget. In addition, we would like to refurbish landscaping, replace flyer boxes, and add signage about keeping dogs on leash. We were able to reduce cost of lighting repairs at entrance as we are using smaller lights that are reasonable to replace. John Meyer made a motion to ratify the 2022 budget as written. Willie seconded. No one was opposed and the budget was ratified. (Since less than 51% were present it ratifies per RCW regardless).
- Election of Board Members- There are six positions open:
Linda Audino - (Secretary) resigning
Willie Blackburn - (Treasurer) nominating himself to continue
Weston Gramer – (Director) nominating himself to continue
Pat Rowe – (Safety) absent, term ended
Susie Towill - (President) will continue to be on board as a member-at-large and would like to support a new president.
John Meyer made a motion to reelect Willie, Weston, and Susie onto the board. There was a second from Jess. No one opposed and we now have a board of six.
VII. Susie adjourned the meeting at 8:20.
Minutes submitted by Linda Audino
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