Living at Bridges HOA
Board of Directors Meeting Minutes
February 2nd, 2021
On Webex

1) Call Meeting to Order 605 pm (Michael)

2) Attendance and verification of quorum

Present: Board--Louis, Donella, Michael, Brian. Absent: Marlene, Amanda, Chase

Officers: Present: Eydie, Don. Absent: Laurie

3) Reading/Approval of Minutes from BOD meetings

1. January 4, 2021 MSP Made by Louis, 2nd by Donella, passed unanimously to ratify meeting minutes.
2. Ratification of voting report MSP Made by Michael, Donella 2nd, passed unanimously
   • Passed (none failed) Voting Results Report - 2021-01-05 to 2021-02-02

     Account Name	Issue	Date Voted	Issue Title
     Living At Bridges	11483	1/10/2021	Vote To Continue Mole Eradication Contract With Ecolite
     Living At Bridges	11600	1/28/2021	Replace Monument Uplight At Park Bridge Fuller Electric $374.63--Vs Brian Goff To Repair For $35

4) Reports of Officers: President, Vice Presidents, and Treasurer

1. Review of Financials Packages/Invoice Billings
   • we haven't been with TMT long enough for a full monthly financial for January but we have OPS $49,951 and Reserves $102,643. There are a number of homes in arrears, approx. 10 over $1K with the top one being around $4K. We still don't have all financials from J and M to put together the needed audit info for 2020 or for TMT to create financials. They did provide us all January invoices for review as well. 
2. Status of Accounts - Operating/Reserves 

1. ACC--Louis talked to J and M and confirmed no outstanding requests and with TMT to update the form (now posted on the site). Requests will fo to Tessa going forward for processing.
2. Compliance-read Amanda's email comments to share with board
   
   • New compliance committee member added- Chase Van Cleave, Phil Lalli
3. Community Outreach--
   • Kelly Sesay has joined the committee.
   • Valentines event is underway, going well, smooth sign ups 12-15 households so far. May call on help top sort and deliver if response is large.
   • Discussing alternative egg hunt ideas because of covid, maybe an Easter bunny parade similar to Santa Event.
   • More info tbd. NNO is in August tentatively, pending covid guidelines thinking of alternatives in case we cannot gather yet.
   • Welcome basket ideas in the work with seed packets, easy to read bylaws and CC&R's.
   • Newsletter, Donella spoke to Jim, is looking for contributors too.  
4. Landscaping and Maintenance
   • Work day last week, disposing of lots of bid trash and dumping items, now down to just litter. Thank you to all the volunteers, Matt Hinzel, Taylor Fullerton, Beverley Fitchett, Nuzhat Tibbs, Phil Lalli, Khaki Young, Avril and Iain Ferguson, Irina Bengtson, they saved us hundreds of dollars on waste pick up and hauling. Some new committee members include:  Khaki Young, Iain Ferguson
   • Don meeting with the eco elite/Mathis mole tech to walk through the areas in need. 
   • Suggested buying a weed eater/brush trimmer.
5. Security--Phil Lalli will not be on committee
   • 811 markings are out, so progress has been made but date of install still tbd. 
   • F-Dub security reports have been good overall a few people chased out and other assists like parking infractions and light outages. 
6. TMT report:
   • VP's to provide contact info to mgt if they choose to for each committee member, otherwise they will need to be point of contact and forward everything to their teams.
   • Meet and greet with management, cost vs benefit and timing, vote on next steps
   • Compliance after meet 'n greet, discussion to do so now rather than wait Motion to hold a meet and greet after next meeting Made by Donella, Brian 2nd, passed unanimously. Further voted to have a meet and greet at 7 pm after the next BOD meeting for any directors that would like one.
   • Board vote to approve Michael and Eydie to formally be the points of contact MSP Made by Donella, Louis 2nd, passed unanimously

• Security
  • Flock Contract signed. Est'd startup by early march.
  • F-Dub
    • Days and times, locations
• Management change complete, not all assets handed off, what was has been reviewed by the Leightys, keys received do not go to anything here, verified by Michael. MSP by Donella that if we don't have all our data from J and M Feb 21 that we have legal send a letter demanding the handover of all electronic data. 2nd by Louis passed unanimously.   
• Main park drainage issues discussed--will need bids to address the path flooding by spring
• Entrance tree disposition (replace/fill) on hold until spring 
• Park rules sign and changes. Include times open.
• Audits-Chad Partridge, owner and CPA, volunteered to review drafts
• 2018 return submitted to irs, audit discussion still in works with Vandal CPA
• New trash hauler approved--gone mia
• Official hoa fb group changed over to HOA group, new rules/code of conduct in process
• Horseshoe pit pending removal
• (Exec session) regarding shortfalls not covered due to work delays
• Mole contract renewed--Don to walk it Feb 11th
• Lock on tennis court and dog park discussion--MSP Made by Brian, Donella 2nd, passed unanimously
• Graffiti on access road up 299th covered
• Hoa contact info on mailboxes is up (thank you Marlene!)
• Bbq removed

7) New business 

• Tracts still in Kent 160 name, pending quit claim per Samantha at TMT, date TBD
• Quarterly newsletter
• Tenant mailer
• Crane fly bid and discussion--board voted unanimously to do nothing on the crane fly but focus on the drainage issue causing them to breed there
• Rules rewrite for park parking for park use only and to include hydrants 
• Brian requested a pickle ball court install company referral so he can get bids for the next meeting, Eydie to forward a vendor name. 
• Bridge up light repair bid no longer needed--resolved by Brian Bridge lighting replacement--Brian did it for $36 and we still need to buy locks (He saved us $375). MSP Made by Donella, Louis 2nd, passed unanimously to reimburse Brian for both purchases.
• Back entrance no parking zone to be installed by city of Kent
• Approve reimbursement to Don to rent cutter and do dump runs (recent dump run and mileage approved under blanket approval for litter and dumped item removal)
• Alternatively to rental, approve purchase of a cutter (costs under $500 --$382 for recommended model plus tax) and will pay for itself in about 8 rentals at $45 if mid-priced unit) approve if it is confirmed the landscapers do 2 feet only or less of the sides of the paths. MSP Made by Donella, Brian 2nd, passed unanimously
• Hardy storage shed suggested by Eydie--Don will research
• Approve reimbursement to Amanda for red stock and an ink cartridge for violations MSP Made by Louis, Donella 2nd, passed unanimously
• Vote to send lien demands/warnings to the top 10 debtors not already liened. Whichever letter is the one that says pay in x days or be liened (these are either $25 or $90 each). Michael adjourned to exec session where the matter of the top 10 delinquencies were discussed, the board MSP to allow Eydie to use her discretion and direct TMT to send the appropriate pre-lien/delinquency letter depending on their content, prior notifications and whether liened already on accounts over $1000 in arears. Made by Brian, Donella 2nd, passed unanimously.

8) Next BOD Meeting: Monday Mar 1, 2021 6 pm, same meeting link as usual

9) Next HOA Meeting: November 2021, specific date TBD

10) Motion to Adjourn Regular Meeting 740