December 12, 2016 Minutes
Meeting Start: 7:02 PM
Meeting Adjourned: 7:25 PM
Attendees: Scott Chase, President; Pat Simmons, Vice-President; Sue Ellebrecht, Treasurer; Randy Cunningham, Secretary; Jennifer Williams, Member-at-Large
Minutes of November meeting approved
Treasurer's Report - 71 paid members out of 170 homes December starting balance $6,398.52
No activity
December ending balance $6,398.52
New and Short Term Business:
- Membership Meeting — 25 of 71 member households voted to amend the By-Laws. The vote was unanimous.
Existing Wording:
Article V Section 1 Number states "The affairs of the Association shall be managed by a Board of Directors of seven (7) members of the association".
Article V Section 4 Elections states "...at each annual membership meeting..., the Members shall elect the Board of Directors. Once elected, the Board of Directors shall also serve as officer of the Association and shall hold the titles of President, Vice-President, Secretary, Treasurer, Member at Large I, Member at Large II, and Member at Large III..."
Proposed amendments:
Amend Article V Section 1 Number to read "The affairs of the Association shall be managed by a Board of Directors of five (5) members of the association".
Amend Article V Section 4 Elections to read "...at each annual membership meeting..., the Members shall elect the Board of Directors. Once elected, the Board of Directors shall also serve as officer of the Association and shall hold the titles of President, Vice-President, Secretary, Treasurer, and Member at Large..."
- Clean up of islands and 330th Street hill scheduled for August 27th. Schedule has been impacted by the Pipeline Replacement Project (PSE) parking their equipment on the islands. There was a question as to whether weed preventative had been applied to the islands. It was pointed out that applying weed preventative was not part of the request so it wasn't done. Pat volunteered to apply Cassaron to the islands (TBD). Scott's son will apply weed preventative to the island in front of his house.
- Gas pipe work — John Guay is the Project Manager at PSE. He can be reached at 425-505-3768 or john.guay@pse.com. Eric Miller is the Construction Manager and can be reached at eric.miller@pse.com or 425-417-8522. Some gas meters will have to be replaced if they are too old or in the wrong location. Any concerns about the location and/or installation of the new gas meters can be addressed by calling 888-321-7779. Any paving will be done next year (2017). Pat will contact Eric Miller about removing the downed branches, pine cones, etc. from the islands and replace the missing bark.
- Jackie volunteered to help Sue set up a PayPal account for the HOA as an easy alternative to pay the annual dues. Cost is approximately 2.75% of the transaction. Sue will be using the HOA tax id to establish the PayPal account (TBD).
- Ballot and Dues Statement to go out the 1st two weeks in January. PayPal accounts needs to be included as a payment option.
- In January, remove Scott from the HOA banking and e-mail.
Ongoing Business
- Safe City — report suspicious activity to the Safe City web site.
- Vinyl fence — Carl was not present. No progress by Carl in checking with a lawyer on the wording for an amendment to CC&R 3.7 so that a vinyl fence can be installed on the greenbelt. The amendment will specifically ask if a vinyl fence is acceptable. Carl has agreed to pay the costs associated with the lawyer, printing the letters, two envelopes per lot, and stamps for the mailing and return envelopes.
Future meetings
- Annual meeting — Jan 23 @ 7:00 PM FWR on 1st Ave in the Conference Room.
- Monthly HOA meeting — February 27 @ 7:00 PM FWR on 1st Ave in the Conference Room. March 20 meeting room not scheduled yet (can only go out 3 months).