Eagle Point at American Lake Board of Directors Meeting
Minutes for November 15, 2022, Meeting
The November 15, 2022, Eagle Point BOD meeting was called to order by President Joel Kangiser at 12:36 p.m.
Board of Directors present: Joel Kangiser, Terry Oxley, Vernita Whitmore, Mary Hudson, and Jean Kangiser
Non-members present: Brian Dennery and Larry Hinshaw
President Kangiser made mention that the agenda had changed some since it was originally sent out. Larry Hinshaw had indicated that he didn't believe the Emergency Gate had been discussed at a prior meeting. So, we are moving that item from Old Business to New Business.
The New Business will include the Emergency Gate, Septic field repair, and Ranger Tree Bid for clean-up of the Point.
Joel asked Directors to look over the minutes for May 25, 2022, to see if there were any questions or things that needed to be discussed. Joel allowed time for the BOD to look at the past meeting minutes of May 25 before they vote.
Brian Dennery had questions about the expenditures that were online approved. It was explained that issues are approved online and then ratified at the next BOD meeting.
Board Member Vernita Whitmore made a motion to approve the minutes. Terry Oxley seconded the motion. All were in favor of the minutes as stated. None Opposed
President Kangiser made a motion to allow Non-Board Members to make comments with a time limit of five minutes for each person. Vernita Whitmore seconded the motion. All were in favor of the five-minute time limit. The meeting was then opened for non-board member comments.
Larry Hinshaw asked, "How we can have director meetings on-line and others can't attend?"
Joel Kangiser responded that "Under the RCW we are allowed to do this" and further explained that Board members can vote on issues online without a Board meeting.
Larry continued indicating the RCW required a consent form that must be signed by each Director to do this. "Because it has to be in writing." Joel told Larry that he would need to look it up and would get an answer to him after the meeting.
Joel also stated that "It is considered "in writing" when we see the issues and we vote online."
Mary Hudson, "When we meet publicly like this today, it's to show you what the board is working on and has been working on."
Larry's five minutes were up, and he left the meeting.
Brian Dennery stated that he is interested in our HOA, and he appreciates what the BOD is doing with aesthetics and many things here at Eagle Point. He continued to state that "it is his right to be able to voice his opinion." He continued to share that Eydie is a surrogate for the Board of Directors" and that he isn't sure that the BOD sees his emails or reads them. Brian continued to state: “My opinion is the finances are not in balance." And that since the annual meeting (in September) that "we are either short or way over. I'm concerned about the budget and operating funds." "I care about the financials, and it appears other people don't appear concerned." "The audit was supposed to be done by October 15th."
Brian continued, “What about people who haven't paid their dues?" "The drain field was never discussed." "My invoice is incorrect." "I asked for a document regarding the trees that were cut on The Point."
Joel responded that the audit wasn't finalized by October 15th because NW Properties did not furnish the documents in an auditable form. And we received two bids on the trees being cut at the Point.
Brian's 5 minutes were up.
Joel Kangiser asked for ratification of the issues online that are listed on the agenda.
Terry Oxley responded by asking "Are there any issues active?" Terry also stated, "I know the audit expense was $150 more but with everything else going up, I'm not surprised." Terry asked about the Gate House gutters being repaired after damage this summer." Joel responded, "Yes, they were able to piece the gutters together." Vernita Whitmore asked about maintenance of the trees on Boundary Street at our entrance. Joel affirmed that EP is maintaining the trees on the north side and the city is taking care of the other side of the street. Terry brought up the assessments for the septic system in the drain field. Joel responded that NW Properties did not bill the community in 2019 or 2020. They also did not bill 2015 and 2016. The Board has wiped off the 2015 and 2016 years that NW Properties didn't bill. Joel also stated that "The septic systems panel was replaced in 2021 in one of the fields."
Joel made a motion to ratify the issue votes taken between meetings. Mary Hudson seconded. All were in favor, and none opposed. The issues passed and ratified are as follows:
Issue # Ratification of/for:
14575 Lien and collections letter to member with outstanding balance
16189 Removal of at-risk trees on EP Point by Green Diamond: $4238
16191 5/25/22 BOD meeting minutes
17335 Proposed budget and annual meeting notice
14408 Newman CPA to conduct 2021 Audit: $2,900
17648 Gatehouse gutter repair. Billed to owner: $691
17583 ACC request to paint house
17695 Ranger Tree Experts to trim trees on North side of Boundary St: $4,950
17047 Drain Pro repair of failed (per DOH) septic system: $1075.10 plus tax
17728 2022 Annual meeting minutes
Joel Kangiser introduced the emergency gate issue and the current status. It is locked with a combination padlock, and no one admits to having the combination. Vernita Whitmore asked, "Is it illegal to lock an emergency gate? Can the padlock be cut off?" Joel responded yes. Terry Oxley said that is an anchor pin on the inside of the gate and Joel said there are 2 x 6 boards nailed or screwed across the gate from the inside. Mary Hudson expressed concerns over the need to evacuate quickly due to fire in the community. Joel said that it needs to be dealt with, to not do so puts us in a liability situation." Joel asked for BOD members to work on this. Terry Oxley and Jean Kangiser agreed to work together with the Fire Marshall to gain their expertise and assistance for next steps.
President Kangiser introduced the progress we hope to accomplish in the next two years. Joel asked Directors to take a task on / or lead the task. Directors were encouraged if they did so to build relationships with one or two people to train others. Terry said he will talk to Bruce Wheeler and ask him to help with obtaining bids. There was discussion about how all of this might work.
A brief discussion took place on CCR and rule enforcement regarding dogs on leashes, and those who have parties late into the night and abuse the sound ordinance after 10:00 p.m.
Due to time constraints the agenda issue “Request for Rules Change: Prohibition on parking within 30’ and 15’ respectively, from yield sign and fire hydrant. Safety concerns must be investigated within 48 hours” was tabled for a future meeting.
At 2:00 p.m. the Board went into Executive session to discuss a private owner matter.
The Board re-convened the regular session at 2:50 p.m.
Joel Kangiser made a motion "to approve Mary Hudson as a temporary liaison to assist in closing an account." Vernita Whitmire seconded it. All were in favor. None opposed.
Mary Hudson made a motion to discuss at the next meeting, the parking issue in the community, including the "yield signs", parking on two sides of the street, etc. Joel Kangiser responded by suggesting we get a committee to deal with parking topics.
Joel Kangiser asked the BOD for authority to get approval for “immediate needs” work done (i.e. - $ Septic field, $ furnace, $ electrician) and notify the Board within 48 hours of the expenditure. Mary Hudson made a motion "that the President of EP BOD has the authority to use up to $2,000 for emergency immediate needs, and repairs (safety, health issues affected, etc.) Vernita Whitmore seconded. All were in favor, none opposed.
Joel Kangiser has received one bid to clean up the Point by moving the large chunks of cut logs or wood from past year(s) to a little ravine/brushy area. The hired contractor would "go in and cut brush down on the slopes, lay logs down and let them deteriorate." The company hired would bring a woodchipper machine to chop up extra brush. Within 1-2 years the brush will grow back over. The BOD responded favorably. Joel said he would get other bids on the project before proceeding.
HOA BOD meeting adjourned at 3:15 p.m.
Respectfully Submitted,
Jean Kangiser, Secretary